Best AI note taker for campus recruiting in 2026

For campus recruiting, the AI note takers to compare as of October 2026 are Metaview (lists Greenhouse, Workday and iCIMS; a bot on video interviews and a desktop app for in-person ones; free for 25 calls a month), BrightHire (captures video, phone and in-person interviews and fills ATS scorecards; price not published), Greenhouse Notetaker if you already run Greenhouse, Otter and Granola for mobile capture of in-person conversations at low cost, and Interview Signal for virtual first rounds where interviewers need a question guide in front of them. The deciding questions are how much of your season happens in person, how many volunteer interviewers you need to keep consistent, and which ATS holds the scorecards.

We make Interview Signal, one of the tools below; everything about the other products comes from their own sites, linked and dated.

What makes campus recruiting different for a note taker?

• Three kinds of conversation. Career fair chats of a few minutes, on-campus interview days with back-to-back 30-minute slots in a borrowed room, and virtual first rounds at volume. One tool rarely covers all three well.
• Many part-time interviewers. Alumni, engineers and managers who interview a few days a year. The risk is not missing notes; it is twelve people asking twelve different sets of questions.
• Thin work history. Evidence comes from projects, part-time jobs and coursework, so notes need the specifics a student gives, not a summary that they "seem bright." Our guide to interviewing new graduates covers what to probe.
• Comparisons across schools. Candidates from different campuses, seen by different interviewers weeks apart, must be compared on the same scorecard.
• Enterprise ATS. Greenhouse, Workday and iCIMS are common on early-career teams, and scorecards belong there.

Which AI note takers fit a campus recruiting team?

As published by each vendor, checked as of October 2026. "Not listed" means we did not find it on the vendor's site.

Sources, as of October 2026: Metaview pricing and desktop app; BrightHire integrations and AI interview notes; Greenhouse AI features; Otter integrations; Granola home page and security; our security page.

Each option, and who it suits

Metaview

Metaview's integrations page lists Greenhouse, Workday, iCIMS, Avature, SmartRecruiters and Lever. A notetaker bot joins video interviews; for on-campus rooms, its desktop app records the microphone and computer audio, including in-person conversations, without a bot. Desktop recording must be enabled for the workspace and needs an Apple Silicon Mac on macOS 14.2 or later or an x64 Windows 10 computer; recordings are audio only (Metaview desktop app). Pro is $60 per user per month, and the free plan covers 25 calls a month. Best for: teams running hundreds of virtual first rounds into an enterprise ATS. Watch for: per-user pricing adds up if every volunteer interviewer needs a seat, so decide who records.

BrightHire

BrightHire's pricing page lists capture of "video, phone, or in-person interviews" and one-click ATS scorecard completion on its Recruiters plan, with interview planning and candidate comparisons on its Teams plan; prices are not published (BrightHire pricing). Its Interview Assistant runs inside Zoom without a per-call bot, so an interviewer sees the guide and notes in one place; on Meet it joins as a participant, and on Teams you add its recorder address to the invite (BrightHire). Its integrations page lists Greenhouse, Workday and iCIMS. Best for: large early-career programs where dozens of occasional interviewers need the guide in front of them and scorecards filled in the ATS. Watch for: a sales-led price aimed at whole hiring teams.

Greenhouse Notetaker

If your scorecards live in Greenhouse, check this first. Greenhouse says its Notetaker joins Zoom, Google Meet or Microsoft Teams interviews automatically, drafts notes mapped to scorecard questions, collects candidate consent through self-scheduling or availability requests, and lets Site Admins set retention of up to 60 days; it is available on the Core, Plus and Pro tiers (Greenhouse Notetaker). Greenhouse's AI features table lists Recall.ai and OpenAI as its providers (Greenhouse AI features). Best for: Greenhouse teams whose first rounds are on video. Watch for: it is described for video interviews, so on-campus rooms need another tool. More detail is on our Greenhouse note taker page.

Otter.ai

Otter's iOS and Android apps record in person, its free plan includes 300 transcription minutes a month with a 30-minute cap per conversation, and Pro is $16.99 per user per month billed monthly (Otter pricing). Its site describes a Recruiting Agent with notes sync to Greenhouse. Best for: an individual campus recruiter who wants a phone in the interview room instead of a laptop. Watch for: a 30-minute first round with introductions will hit the free plan's cap.

Granola

Granola uses device audio with no bot on Mac and Windows and offers iPhone and Android apps for "walking meetings, conferences or coffee catchups" (Granola). It says it does not store meeting audio; on mobile it transcribes after the meeting from temporarily cached audio (Granola security). Business is $14 per user per month (pricing). Best for: recruiters who want quick, private notes from info sessions and student coffee chats. Watch for: it is a general meeting notepad with no ATS integration or scorecard.

Interview Signal

Ours is a desktop app for Windows and Mac that captures audio on the interviewer's computer for Zoom, Teams, Meet and phone screens taken through the computer, with no bot. It builds a question guide from the job description and keeps must-ask questions pinned until they are asked, which is what keeps a volunteer engineer on the plan in a 30-minute first round. Each score carries the student's own quotes, checked against the transcript. On panels, questions are split across interviewers and only which questions were asked and the scores are shared, never transcripts. Best for: virtual first rounds run by occasional interviewers. Watch for: no mobile app, so nothing at career fairs or in borrowed rooms without a laptop; no ATS integration; no video recording.

Should you use an AI note taker at a career fair?

Rarely. A career fair conversation lasts a few minutes, happens in a crowd, and is not a scored interview. Recording it means asking every student for consent over the noise, and the transcript will be poor anyway. What works better:

1. After each conversation, dictate 30 seconds into a phone app in your own words: the student's name, program, graduation term, the role they want, and one specific thing they said.
2. Scan or photograph the résumé and tag it with the same name.
3. Keep AI capture for scheduled interviews, where you can read a consent line and offer to pause. Wording is in our interview recording consent script.

For running the event itself, see how to run a hiring event.

How do you keep dozens of volunteer interviewers consistent?

• One guide per role and round. The same lead questions and probes for every student, written before the season. The internship interview guide is a ready-made loop.
• Calibrate before the first campus visit. Have interviewers score the same recorded mock answer and discuss the gaps; the method is in interview calibration sessions.
• Read a sample of transcripts in week one. This is where AI notes earn their place: you can see whether interviewers asked the planned questions or drifted into "tell me about yourself" for twenty minutes.
• Score before the debrief. Each interviewer submits a scorecard before seeing anyone else's.

Should an AI interviewer run first rounds instead?

Some large programs now let an AI interviewer take the first round. Metaview Screening runs a short two-way voice interview that candidates take in a browser, rates answers against a rubric you write, and never auto-rejects on a rating (Metaview Screening). BrightHire Screen is an asynchronous AI interviewer that asks every candidate the same structured interview, voice-only or video, from any device (BrightHire). Weigh what students think of it, how you will handle accommodation requests, and the AI hiring rules where your candidates live before you switch one on. This is not legal advice.

How do you choose?

• Greenhouse, first rounds on video: try Greenhouse Notetaker before buying anything.
• Workday or iCIMS, high volume: Metaview or BrightHire; ask both to show a scorecard filled in your ATS.
• Lots of on-campus interview days: a tool with in-person capture: BrightHire, Metaview's desktop app, or Otter's mobile app.
• Info sessions and coffee chats: Granola or Otter on your phone.
• Virtual first rounds run by occasional interviewers: Interview Signal, pasting notes into your ATS.